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Picture Guidelines and Standards
Dear Prospective Graduand,
As a prospective August 2024 graduand, kindly note information below in relation to your graduation
photo package, however, your photo package will not be released until you have received Financial
Clearance. Guidelines in relation attire and make-up are also applicable to the day of graduation
(additional guidelines for the dress code on the day of graduation will be shared at a later date).
Graduation Picture-taking Guidelines
Please note that non-compliance with the following guidelines will prevent you from having your picture taken in the NCU regalia.
- Dress in accordance to the NCU Ethos –
- No "loud", extravagant, bright, or outlandish makeup,
- No jewellery, as the NCU Student Dress Code stipulates.
- Your enhanced look in hair and makeup must be as natural and as conservative as possible.
- Avoid hair styles, hair colours and makeup that may be controversial.
- Do not wear long eyelashes, long finger nails and unnatural coloured fingernails.
- Avoid excessive, bright and unnatural coloured eye shadow, lipstick and blush.
- Do not wear earrings or chains. Do not show any cleavage.
- Ensure you are wearing the right colour regalia for the right discipline and the right bachelor or graduate (Master, Post-Graduate diploma/certificate, doctoral) degree.
- Note that Associate Degree persons cannot were Bachelor or Graduate degree regalia or vice versa.
Photo Package Details
Regalia Guide
Please be reminded of your academic/programme colours, see table below:
| Discipline/Programme | Academic Colour |
|---|---|
| Associate Degrees | White collar and Black Tassel |
| Business/Management Studies | Drab |
| Communication Studies | Crimson |
| Counselling | White |
| Counselling Psychology | Light Blue |
| Criminal Justice | Purple |
| Dental Hygiene | Lilac |
| Dietetics | Maroon |
| Education | Light Blue |
| English | White |
| History | White |
| Guidance and Counselling | Light Blue |
| Medical Technology | Hunter Green |
| Music | Pink |
| Natural and Applied Sciences | Gold |
| Nursing | Apricot |
| Psychology | Light Blue |
| Public Health | Peach |
| Religion/Theology | Scarlett |
| Social Work | Citron |
Here are some samples of the disciplines and their colours and the proper wearing of the regalia.
Nursing
Business Administration/ Management Studies
Natural and Applied Sciences
Religion and Theology
Special note for female graduands:
Ladies, kindly groom your hair for the mortar to be able to fit comfortable on the crown of your head:
The example below is an unacceptable way of wearing the mortar board:
For all Graduands (Local and International/Overseas)
Please note the following requirements for pictures for all categories of graduands:
- Professional Pictures in Line with NCU Ethos
- Ensure the picture is taken professionally and that you are dressed according to NCU Ethos - no "loud" or outlandish makeup, no jewellery, etc. as the NCU Student Dress Code stipulates.
- Quality Pictures
- No part of your picture must be cut-off.
- If scanning, a flawless original picture must be scanned at 300 dpi (dots per inch) quality, in jpg or jpeg format.
- No reflection nor no glossy look
- No shade nor dull/coloured tints and stains
- No folds nor crease
- No blur of your clothes or facial/body features
- No tears or rips.
- Test of Quality
- If the picture is made bigger, the picture looks the same, it still looks clear, still looks flawless and it is well-defined. You can see details clearly in the picture.
- Why We Insist on Good Pictures
- Because of the high number of graduands, poor quality pictures take too much time to edit and process. Some pictures are so poor in quality, they cannot be edited at all!
- Poor-Quality Pictures
- If your picture does not meet certain standards, we will still file it but we will not use it. A
place holder will be put with your name. Note that a picture that may look good on a computer may not
look good on a big screen or in a video when expanded.
If your picture is not perfect, please take it over!
Concerning Display of Pictures During Graduation
Pictures will be displayed during the Commencement events only during pandemic periods and other periods when face-to-face attendance is not possible for most or all graduands. Pictures were shown during the 2020-2023 COVID-19 pandemic transition period. The university, outside of special circumstances, is not obligated to display the pictures of those graduation in absentia.
Guidelines to Follow Should the University Decide to Display Pictures during Graduation
The instructions below only relate to situations in which the university has decided to display the pictures of those graduating in absentia. The categories of such persons are:
- Nursing Graduands (Local and International/Overseas)
- Local Graduands (Those physically in Jamaica)
- International Graduands (Those physically Overseas)
For those on the graduation absentia list (not graduating in-person), if you are physically overseas and will not be able, at any time, to take the pictures with Bryan’s Studio, specific instructions are given for the submission of your photos to Corporate Communication, Marketing and Public Relations (CCMPR) at ccmpr@ncu.edu.jm.
Your name must be on the official absentia list and there is usually a set cut-off date for receipt of that list for print publication and power-point display. Time often does not allow for names added after this date to be processed.
Note that graduands overseas who can make it to take their pictures in Jamaica are encouraged to do so, as those pictures not taken by Bryan’s Studio will take more time to process and the deadline is usually too short to process too many photographs in time for commencement. Being an international graduand does not mean your picture will automatically go on a power-point display if you are able to take your picture on time in Jamaica. Also, if you did not apply to graduate in absentia according to the procedures and deadlines set by University Records (Registrar’s Office) you cannot do so afterwards.
Note that picture-displays of graduands (graduating in absentia) that were done in the 2020-2022 period will no longer be done after this year 2023.
Nursing Graduands (Local and International/Overseas)
Nursing Graduands (Local and International/Overseas)
Nursing graduands, in addition to the graduation picture, are to take their nurses’ capping uniform photograph as outlined by the Nursing Department. Such graduands must also ensure that the NCU Ethos is applied to their dress.
Local Students (Those physically in Jamaica)
- Regalia Pictures
-
Your pictures are expected to be submitted in full and appropriate regalia.
State the Proper and Full Information- Your degree. You are to state to the photographer your college/school, Department, name of your degree, and whether your degree is (a) Undergraduate - Associate or Certificate (b) Undergraduate - Bachelor (c) Graduate - Master, Doctoral or Post-Graduate
- Your contact information. Telephone, email and name.
- Conferral Information. Your conferral month and year.
- Photographer to Use
- Your pictures are to be taken by Bryan’s Studio. The schedules will be announced for the various locations and dates. Bryan’s Studio will submit photographs to NCU’s Corporate Communication, Marketing and Public Relations (CCMPR) Office at specific dates.
- Poor Pictures
- If your picture is not perfect, please take it over! To ensure quality – go to Bryan’s Studio!
- Size and Background of Picture
- A professional 4x6 inches picture, against a plain background, of yourself (bust shot, i.e. from shirt pocket to top of your head) of yourself.
International Graduands (Those physically Overseas)
- What to Wear
-
Due to your circumstances, you are allowed to submit pictures:
- Undergraduates Graduands: Black gown only (no cap or tassel) or professional looking clothes that is in line with NCU Ethos (for those undergraduate students who cannot get a black gown).
- Graduate Graduands: Professional looking clothes that are in line with NCU Ethos.
- IATS Graduands: Graduate students who are from the Inter-American Division Adventist Theological Seminary (IATS), may submit their photos in full regalia.
- Background and Size of Picture
- Professional passport size photograph or a picture against a plain background (preferably white and no designs or images), of yourself (bust shot, i.e. from shirt pocket to top of your head) of yourself. The preferred size of the non-passport picture is 4x6 inches.
- Picture Resolution Quality
- 300 dpi/ppi (dots/pixels per inch) resolution and saved in a jpg (jpeg) format.
- Submission Information to CCMPR
- Submission Email: ccmpr@ncu.edu.jm
Submission Subject Line: Graduation Picture (Put the year and Your Name)
Picture Filing Information: You are to state the following information so that we may be able to properly file your picture:- Your college/school and Department
- The name of your degree
- Your conferral year and month
- Whether your degree is (a) Undergraduate - Associate or Certificate (b) Undergraduate - Bachelor (c) Graduate - Master, Doctoral or Post-Graduate
- For your contact information - telephone, email and name.
“EMPOWERED FOR EXCELLENCE: POISED FOR GREATNESS”
Graduation is a celebratory event and we all rejoice with for you for your outstanding accomplishment!
It is with exhilarating joy that you might want to should, chap hands, and whistle however we ask that you temper your celebration during the graduation exercises until you leave the Gymnatorium.
We ask that you applaud at the times invited to do so. Demonstrating respect in this way, will ensure that each candidate’s name is heard when called; and by not applauding individual candidates we protect from embarrassment those for whom no one might be available to applaud. We do request your cooperation in helping us guard the decorum of this occasion. Remember, the college/school deans will indicate when it is appropriate to applaud.
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